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Accounts Payable for Windows

This system is a full-featured Accounts Payable system designed to meet the needs of financial institutions by automating the invoice processing and payment function.

If you are looking for a simplified disbursement processing and accounting system to refund credit balances on loans to comply with Regulation Z or to issue refund or rebate payments, look at our Accounts Payable Lite for Windows product.

Key Features

bulletEmploys a Client-Server SQL database that provides the highest level of data integrity, low license fees, and has very low maintenance requirements.
bulletCapable of multi-company accounting. You can process for multiple organizations.
bulletProvides predefined and custom check formats and 1099-MISC forms. Use your existing checks: continuous or laser. Multiple payments for a payee can be combined on one check. Facsimile signatures can also be printed on checks.
bulletProvides California independent contractor reporting.
bulletAny transaction, posting or check can be reversed with automatic generation of reversing transactions.
bulletCritical data is fully edited and validated. Data entry is assisted by pick-lists of valid entries from which an entry can be found and selected. New vendors can be added to on the fly as payable items are processed.
bulletAn unlimited number of general ledger distributions can be entered for each payable item.
bulletStandard distributions provide for quick entry of complex and repetitive distributions with automatic calculation based upon percentages or equal splits.
bulletHandles both cash and accrual based accounting. You can regularly make payments on a cash basis and perform periodic accrual posting for pending payments.
bulletGeneral Ledger transactions can be exported to your core accounting system. G/L export formats include:
bulletPhoenix International
bulletM & I DataServices
bulletITI
bulletDimension
bulletBroadway & Seymour
bulletMellon
bulletBMA BankRite
bulletCustomized and others
bulletMaintains complete account distribution and payment history for as long as you wish. New payments are checked against previous payments for duplication.
bulletFull payee/vendor information including refunds and year-to-date purchases. Required reporting for 1099s, requests for missing tax identification numbers and backup withholding is easy.
bulletTransactions can be batch posted or paid instantly. A "Fast Check" feature will post an individual payment and print a check in less than 30 seconds.
bulletIncludes a complete check/disbursement register and reconciliation system. Check register data can be exported to other systems. Paid items and checks issued are cross-referenced.
bulletOver 25 standard reports, many with sort and select options. All reports can be previewed before printing. Although a full range of reports can be produced from menu choices, additional ad hoc reports can be produced using a powerful built-in report generator.
bulletAn archive add-in module is available. Closed loans and their activity can be transferred to an archive database. Users can easily switch to/from the archive database.
bulletProvides complete user flexibility, control and ease of use. The program employs modern programming techniques and a proven user interface; most actions can be accomplished in a "point and shoot" manner. What used to take hours can now be done in minutes.

Key Benefits

bulletReduce processing time and costs while providing full management, accounting and auditing information.
bulletReduce risks and errors because critical data is validated and balanced. Reduce management review time using a pre-post report showing complete payment and distribution information.
bulletG/L distributions can be entered using predefined standard distributions.
bulletProvides both cash and accrual based accounting. Your G/L can always reflect your expense/liability situation.
bulletAvoid duplicate payments. The system automatically checks and flags any possibility of making a payment twice.
bulletComplete payment history can be recalled instantly or reported at will. Payments and checks are cross-referenced. You'll be able to reduce departmental file storage requirements.
bulletYour data is in your computer. No more waiting for reports or delayed posting. Retrieve payment information in less time than it takes to walk to the file cabinet.
bulletPrint checks on your existing forms. Export G/L transactions to your core accounting system.
bulletProduce year-end IRS information returns (1099s) and requests for tax identification numbers.
bulletAutomatically schedule recurring payments, expense accruals, and short-term asset amortization.
bulletCompliant with all current versions of Microsoft Windows. Thin-client capable using Citrix or Windows Terminal Services.

pdfSample Reports - Click this link to download printable sample reports in Acrobat® Reader format. If you don't have the latest version click on the button below to download Acrobat® Reader from the Adobe® website.

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Pricing

Prices start as low as $2400 for a single user license. Call for specific pricing.

Demonstrations and Evaluation

Online demonstrations and an evaluation version of this product are available. Just use the Demonstration Questionnaire Form to us and we'll respond.

Information

To produce a quick reference, use your browser to print this page.

Weston & Muir, 1536 Parvenu Lane, Fallbrook, CA 92028
800-487-5655

 
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Copyright © 2009 Weston & Muir
Last modified: 06/17/2009